Congregation of the Blessed Sacrament
September 01, 2016
The purpose of this policy is to ensure the proper use of Congregation of the Blessed Sacrament’s (hereinafter referred to as SSS) Internet system and make its users aware of what the SSS deems as acceptable and unacceptable use of its Internet system. This policy also provides for sanctions in the event of a breach or violation of the policy terms hereunder.
This Policy applies to all users of SSS technology, including religious, employees, guests, contractors, vendors, partners, associates, and any other parties accessing or using the SSS’s system through on-site or remote terminals.
- Disclaimer of liability for use of Internet.
The SSS is not responsible for material viewed or downloaded by users from the Internet. The Internet is a worldwide network of computers that contains millions of pages of information. Users are cautioned that many of these pages include offensive, sexually explicit, and inappropriate material. In general, it is difficult to avoid at least some contact with this material while using the Internet. Even innocuous search requests may lead to sites with highly offensive content. In addition, having an e-mail address on the Internet may lead to receipt of unsolicited e-mail containing offensive content. Users accessing the Internet do so at their own risk.
- Duty not to waste computer resources.
Employees must not deliberately perform acts that waste computer resources or unfairly monopolize resources to the exclusion of others. These acts include, but are not limited to, sending mass mailings or chain letters, spending excessive amounts of time on the Internet, playing games, engaging in online chat groups, printing multiple copies of documents, or otherwise creating unnecessary network traffic. Because audio, video and picture files require significant storage space, files of this or any other sort may not be downloaded unless they are business-related.
- No expectation of privacy.
The computers and computer accounts given to employees are the exclusive property of the SSS. No individual should have any expectation of privacy in any communication over this System. The System is to be used solely for SSS-related business, and is not to be used for personal business or pleasure. Communications created, sent, received, stored, and/or accessed using the SSS system are not private.
- Monitoring computer usage.
The SSS reserves the right to monitor, intercept and/or review all data transmitted, received or downloaded over the System. Any individual who is given access to the System is hereby given notice that the SSS will exercise this right periodically, without prior notice and without the prior consent of the user. The SSS’s interests in monitoring and intercepting data include, but are not limited to: protection of SSS proprietary and classified data; managing the use of the SSS’s computer System; preventing the transmission or receipt of inappropriate materials; to support operational, maintenance, quality, auditing, security, and investigative activities and to insure compliance with this Policy, the Cleveland diocesan Policy for the Safety of Children in Matters of Sexual Abuse, the policies and rules of the SSS, the mission of the SSS, or otherwise to further the mission of the SSS; and/or assisting the user in the management of electronic data during periods of absence. No individual should interpret the use of password protection as creating a right or expectation of privacy. In order to protect everyone involved, no one can have a right or expectation of privacy with regards to the receipt, transmission or storage of data on the SSS’s Internet System.
- Blocking of inappropriate content.
SSS may use software to identify inappropriate or sexually explicit Internet sites. Such sites may be blocked from access by SSS networks. In the event you nonetheless encounter inappropriate or sexually explicit material while browsing on the Internet, immediately disconnect from the site, regardless of whether the site was subject to SSS blocking software.
- Prohibited activities.
No user shall use the SSS system to access immoral, pornographic, or criminal communications or websites, which include but are not limited to pornographic or “adult” sites, dating sites, gambling sites, occult sites, any site that promotes illegal, misogynist, or racist activities or beliefs. No user shall use the SSS system to access communications or websites inconsistent with the teachings of the Roman Catholic Church without written permission of the Provincial Superior or his designee(s). Use of the SSS system to disseminate or intentionally access material that is defamatory, sexually oriented, obscene, pornographic, harassing, threatening, illegal, fraudulent, offensive, or unwelcome to other users is expressly prohibited. In the event that accessing such materials is relevant and required by the user’s ministry or work, the user shall obtain written permission of the Provincial Superior or his designee(s). Users should not access any site that is inappropriate use for the SSS or which could cause embarrassment for the SSS or for the user.
Users encountering, witnessing or receiving this kind of material should immediately report the incident to their immediate supervisor and Provincial Superior, by phone at (440) 442-6311 or email at [email protected] Any violation of those policies is grounds for discipline up to and including discharge.
- Games and entertainment software.
Employees may not use the SSS’s Internet connection to download games or other entertainment software, including wallpaper and screen savers, or to play games over the Internet.
- Illegal copying.
All users may not illegally copy material protected under copyright law or make that material available to others for copying. You are responsible for complying with copyright law and applicable licenses that may apply to software, files, graphics, documents, messages, and other material you wish to download or copy. You may not agree to a license or download any material for which a registration fee is charged without first obtaining the express written permission of your immediate supervisor and the Provincial Business Office.
- Accessing the Internet
To ensure security and to avoid the spread of viruses, employees accessing the Internet through a computer attached to SSS’s network must do so through an approved Internet firewall. Accessing the Internet directly by modem is strictly prohibited unless the computer you are using is not connected to the SSS’s network.
- Virus detection.
Files obtained from sources outside the SSS, including disks brought from home; files downloaded from the Internet, newsgroups, bulletin boards, or other online services; files attached to e-mail; and files provided by customers or vendors may contain dangerous computer viruses that may damage the SSS’s computer network. Users should never download files from the Internet, accept e-mail attachments from outsiders, or use disks from non-SSS sources, without first scanning the material with SSS-approved virus checking software. If you suspect that a virus has been introduced into the SSS’s network, notify the Provincial Business Office immediately.
- Sending unsolicited e-mail (spamming).
Without the express permission of their supervisors, employees may not send unsolicited e-mail to persons with whom they do not have a prior relationship.
- Amendments and revisions.
This policy may be amended or revised from time to time as the need arises. Users will be provided with copies of all amendments and revisions.
- Violations of this policy.
Any employee who abuses the privilege of access to the SSS’s Voicemail, E-mail or the Internet System will be subject to corrective action, up to and including termination. If necessary, the SSS also will advise law enforcement officials of any illegal conduct.
- Use of Internet.
Use of the Internet via SSS’s computer system constitutes consent by the user to all of the terms and conditions of this policy.
- Points of Contact.
Questions concerning the use of the Internet System should be directed to Director of Communications, by phone at (440) 442-6311 or email at [email protected] Questions concerning the improper use of the System should be directed to the employee’s immediate supervisor and the Director of Communications, by phone at (440) 442-6311 or email at [email protected]
I have read, understand, and acknowledge receipt of the Internet policy. I will comply with the guidelines set out in this policy and understand that failure to do so might result in disciplinary action up to termination of employment and potential legal action.
User Name Date